Board Meeting Notes 10-8-2026

Please see the below minutes from tonight's meeting. Action items are in bold. We will reconvene on Thursday, November 5th, 2026 at 7:15pm ET. 

Minutes:

1. Discussion and selection of board secretary to manage and post minutes.  The secretary should also manage the agenda and our conflict of interest statements.  The secretary will lead the  discussion and potential approval of the Minutes of the last meeting.

• Bruce nominates Peter, otherwise will move to pay Alex to do these duties. 

• Peter accepts the nomination and will serve as acting secretary.

2.  INTEREST BEARING ACCOUNT - Rotary knows we have $40,000 and wondered why we are not earning interest. 

• Bruce moves to move a portion of the tPC accounts into some kind of higher interest bearing account.

• Andy proposes moving $20,000 into a 3 month or a 6 month CD for 3% to 6.5%

• Expected earnings would be marginal, based on the low expected earnings the board determined it is likely not worthwhile.

• Andy agrees to draft a write-up for Bruce to provide to Rotary as to why we will not be moving the money into a different account, Jose agrees to proofread.

3. Discussion with Mateo about how tPC can best help AdP.  Bruce wants to minimize paying ongoing, management, and overhead expenses.  Bruce wants any donation to be tied to a project or projects.  We need monthly or periodic reports on AdP's progress so we (someone, please?) can turn them into blog posts. The Rotary Club of Lake Atitlan cannot begin another Global Grant for two years.  What can we do to help AdP access other Guatemalan clubs?  Las Rosas?  Barrillas?

• Steve proposes a separate meeting in a small group to discuss with Mateo and come back with a specific proposal. 

• Motion passes for a separate meeting. Andy and Jose to participate. Meeting tentatively to occur onTuesday, October 13th, 7pm ET. Andy and Jose to report back to board with specific action plan.

4. Next board meeting to be scheduled to continue remaining agenda items

• Next board meeting for November 5th, 2026 - 7:15PM ET to continue the remaining agenda items. Peter to set up as Acting Secretary. Steve to revise the agenda with input from Bruce.